Accounts & Payroll Officer

Purpose

This role is to support the finance team by accurately processing financial transactions, maintaining financial records, and ensuring compliance with accounting standards and internal audits . This role plays a key part in the smooth operation of accounts payable and receivable functions, data accuracy, payroll support, and financial reporting.

Key Responsibilities

Accounts Payable, Receivable & Payroll

• Perform regular account and credit card reconciliations.
• Process invoices in a timely and accurate manner.
• Support for payroll processing.
• Ensure payroll is processed accurately and in compliance with relevant laws and regulations.

Data Entry & Accuracy

• Enter financial data with prec ision and maintain up to date and accurate records.
• Identify and resolve data discrepancies through regular audits and quality checks .
• Use accounting software efficiently.
• Create and manage spreadsheets.
• Maintain organised financial data.

Financial Reporting

• Assist in preparing financial reports and support external and internal audit process.
• Understand and interpret basic financial statements.

Problem Solving

• Identify and resolves billing discrepancies.
• Addresses payment issues promptly and proactively.
• Suggests improvements to financial processes.

Communication, Collaboration & Time Management

• Communicate effectively with team members, vendors and suppliers.
• Work collaboratively with internal finance and administrative teams to support shared goals.
• P rovide clear updates on account sta tuses.
• Prioritise tasks effectively .
• Consistently meets deadlines.
• Manages workload eff iciently.

Attributes and Qualifications

Education & Qualifications

• Certificate or Diploma in Accounting, Finance, or a related field (desirable but n ot required )
• Prof iciency in Microsoft Suite
• Understanding pf basic accounting principles and financial process.

Skills & Attributes

• Strong attention to detail and commitment to data accuracy.
• Excellent organisational and time management skills.
• Analytical thinking and proactive problem-solving ability.
• Effective written and verbal communication skills.
• Collaborative mindset with a willingness to support and learn from others.
• A drive for continuous learning and adaptability in a changing environment.
• High level of integrity and adherence to financial policies and procedures.

Team Information

Incumbent: TBC

Location: Melbourne Office

Team: Finance

Reports to: Accounts & Payroll Manager

Version: 1 – 1 May 202 5